County Clerk awarded for achievement

The Collin County Clerk’s Office has been awarded a National Association of Counties achievement award for quality, efficient and responsive county government management and administration.

The Electronic Public Information Program is recognized for effectiveness and innovation in county government.

County Clerk Stacey Kemp presented a bill before the Texas State Legislature which allows clerks across Texas the option of posting legal and public notices electronically.

“I am extremely privileged to accept such a prestigious award on behalf of the efforts of my staff and other elected and appointed officials to modernize and open up access to important public documents,” Kemp said. “I especially would like to thank Texas State Rep. Ken Paxton for helping champion this very important cause to help cut government costs, protect the environment and promote public accessibility and convenience.”

Prior to the change, all notices were required to be on paper and physically posted in county court houses. The option of electronic posting will not only save paper, but hours in staff labor.

The new form of posting gives greater public access to the notices.

“We expect an estimated 30 percent reduction in paper this next year due the new law,” Kemp added.

Office coordinator Tanya Kellogg is still sorting through all the variables to calculate the projected savings.

“We’re not even into this new program a year yet, so it is hard to say,” Kellogg said. “The county is estimated to have a five percent growth rate, which will dramatically affect us in the clerk’s office. We’ve had a 39 percent increase in public notices in just nine months and an average of 700 foreclosure notices to post each month.”

She projects right now the county will be saving more than $10,000 as a result of this law and the creative spending by the office.

“When we found out we could post electronically, we had to set up an area for the public to access the notices,” Kellogg said. “Instead of investing in a kiosk or new equipment, we accessed surplus computer equipment not being used from another area in the county, which saved the county around $6,000 and cost zero additional tax dollars.”

Anyone can access the notices online at the county clerk’s webpage: www.collincountytx.gov/county_clerk/.

Computers are available in the clerk’s office, administration lobby and courthouse lobby and in local libraries for public access.

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